Circulation

Brighton School District 27J has schools operating as members of the Follett Destiny Library Network or as members of the Follett Circ Plus System.
 * CIRCULATION**

Destiny provides an integrated library computer service system for a consortium of school libraries within the district. The major component of Destiny’s computer service system is the integrated library automation system capable of handling circulation, OPAC (Online Public Access Catalog), cataloging, and inventory functions. An additional component to Destiny is Webpath Express which connects patrons to accurate, authoritative, objective, relevant, and current websites on research topics.

Circ Plus operates as a stand-alone circulation and inventory system that works on the Windows® OS platform. The tool is capable of single-school circulation, inventory, and collection management.

Committees members from each library type determine most circulation policies, procedures, and parameters. However, in the best interest of your students and the resources available in your school library, policy decisions (within the established circulation parameters) must be made regarding: • How often students visit the library. • How many items can be checked out. • How long items can be checked out. • What items may be circulated. • Whether students may check out items if they have overdue items or owe fines. • How overdue notices and bills are handled. These policy decisions may vary from school to school. Note: See Circulation Parameters in this section of the manual for established circulation parameters.

__Every school will have a computer designated for circulation.__ (Circ+ or Destiny)
 * Brighton 27J Library Computers**


 * __**DESTINY:**__ Each Destiny library will have access to a computer for circulation purposes. OPAC in Destiny is accessible from any district computer and via the internet.


 * __**CIRC+**__: Each Circ+ library will have (at least) one machine designated as the circulation computer. This computer should also have access to the standard image and software. OPAC stations at schools are set up and maintained by District Technology.

__**PATRONS**__ The following information describes conventions for patron types that are used in Destiny and Circ+. Infinite Campus (IC) is the student information system (SIS) used by the district to manage student records. Each building enters and updates student information in IC. Student patron records are entered and updated by extracting information from the student’s IC record and loading the information into the Destiny or Circ+ student patron record. This process is handled by Brighton District 27J technology department. Student patron record loads are done no less than once per month and recommended daily. The student’s I.D number is the match point in the IC and Destiny/Circ Plus records. When the I.D numbers match in both systems the record is updated. If no match is found a new record is entered. Student patron records may be entered and updated in Destiny manually as well. Staff patron records are entered and updated in Destiny and Circ+ manually.
 * Student Patrons –**
 * Staff Patrons –**

__**ITEMS**__ Cataloging of library items is provided by building library media staff. The following standards and resources are utilized to ensure best practice: • Cataloging standards developed by District Library Committee • Anglo-American Cataloging Rules, Second Edition (AACR2), most recent edition • Resources such as Library of Congress Subject Headings, the Abridged Dewey, 13th Edition, DDC 21, and Cataloging in Publication (CIP) data.

Note: Since the Dewey Decimal Classification System is under continual revision, as much as possible, the most current Dewey numbers will be used. Thus, newer material may not have the same call number as older library material.

Whenever possible copy cataloging will be used. Copy cataloging matches our materials to the MARC records found in the Destiny database, Alliance Plus, or other library catalogs. When exact matches cannot be found, the building cataloger prepares original MARC records containing a the minimum data: Title, Author, publication information, ISBN/LCCN, and Media Type.

District 27J assigns the following location codes to items, based on their format. • AV (This includes CD, DVD, VHS, Audio Tapes, PlayAways, and AV Equipment) • Easy (Building specific) • Fiction (F, FIC, FICTION) • Magazine (PER) • Non Fiction (NF, Non-Fic, Dewey #) • Professional (PRO, PRF, P, PROF) • Reference (REF, R) • Story Collection (SC, 813) Biography (B, 92) Collective Biographies (BC, 920)
 * Location Codes**

__**SHELVING PROCEDURES**__ 1. Books are placed on shelves in order from left to right, from top shelf to bottom shelf, then to the next shelving unit to the right, starting on the top shelf. 2. Align books close to the front edge of the shelf for easy accessibility. 3. Use bookends to keep the books standing neatly on the shelves. 4. Leave empty space on the end of each shelf so additional materials or returned materials can fit on the shelf. 5. Put fewer materials on the top shelves for safety and better accessibility. If you have lots of shelves, leave the top shelves empty and use them for display. Also, leave the bottom shelves empty as these books do not typically circulate well.

__**SHELF ORDER**__ FICTION: Arranged alphabetically by author’s last name, then by title if the author is the same. If the authors have the same last name, use the first name. Example: Hoban, Russell comes before Hoban, Tana

STORY COLLECTION: Arranged alphabetically by author’s last name or by title if there is more than one author.

EASY: Same as Fiction

NON FICTION Numbered books: Arranged by Dewey number and then by author within identical Dewey numbers. Alphabetize by title if Dewey numbers and authors are identical.

COLLECTIVE BIOGRAPHY: Arranged alphabetically by author, then by title within an author’s works.

BIOGRAPHY: Arranged alphabetically by whom the book is about (biographee), then by author within an individual biographee’s section.

NOTE: When shelving by title follow these rules: 1. Word by word – a single letter or small word comes before a longer word beginning with the same letter(s). Example: 1) San Diego Vacation 2) Sanders Super Story

2. Disregard initial articles – skip the first word of titles that begin with “A”, “An”, or “The” and start with the next word. Example: 1) The Apple Dumpling Gang Apple Dumpling Gang 2) An Egg for Eggbert Egg for Eggbert 3) A Light in the Attic Light in the Attic

3. Nothing precedes something – if there is a space between words, the item is shelved by the first word before a longer word with no space. If the first word is the same, shelve alphabetically by the second word. Example: 1) San Diego Vacation 2) San Mateo Vacation 3) Sanders Super Story

4. Dashes, hyphens, slashes and periods are treated as if they are a blank space and separate the words. Example: 1) All-Star Fever 2) Allison

5. Single letters or initials separated by periods, hyphens, etc., are treated as separate words. Initials without punctuation or spaces are treated as one word. Example: 1) U.N. Commission Report 2) Under the Boardwalk 3) UNICEF Around the World 4) United States Government

6. Abbreviations are shelved exactly as spelled. Example: 1) Mister Beau Jangles 2) Mr. Smith Goes to Washington 3) Mrs. Miniver 4) Ms. Maggie

__**FINES AND CHARGES**__ Books will be provided to students on a loan basis. Each school will manage overdue fee procedures specific to the institution. Students and their parents or guardians will be assessed charges for destroyed, damaged, or defaced materials and equipment.

The following are procedures for collecting money for lost or destroyed library materials and equipment. __1. Books/AV Items__ Money for lost library materials must be given for deposit to the school accountant secretary. The accountant secretary will deposit the money into the school’s library account. • Students will be charged the current replacement cost of each item, (which should include a processing fee to cover the costs of shipping, processing, and cataloging). • The librarian/paralibrarian must replace the lost item with an identical item whenever possible. Since library materials are considered supplementary curriculum resources, if an item is no longer available, then an equivalent item must be purchased that covers the same topic. Example: A student loses a book titled Sink and Float. The librarian looks for this book but cannot obtain it from an approved library vendor or in a local bookstore. The librarian purchases a book by a different publisher titled The Science Behind Things that Sink and Float instead. • Should a student find library material that he/she lost and paid for, the building secretary will issue a refund, provided the material is still in acceptable condition. • The librarian/paralibrarian must keep track of all items that have been lost and paid for, as well as replacement items purchased. __2. Magazines__ - The charge for lost or destroyed magazines will be 100% of the replacement cost. __3. Equipment__ - The charge for lost or destroyed equipment will be 100% of the replacement cost.
 * Lost or Destroyed Materials and Equipment**

The following are procedures for collecting money for damaged library materials and equipment. __1. Print Materials__ - The charge for materials with minor damage will be assessed at the discretion of the librarian/paralibrarian. __2. Audio Visual Equipment__ - If students damage equipment they, or their parents, must reimburse the district for repair costs.
 * Damaged Materials and Equipment**

While there are no fees for the use of library materials, students are responsible for lost, damaged, or destroyed items. Notices may be generated on an as-needed basis and may be used to notify students, parents, or legal guardians about library charges and overdue materials. Notices should be processed no less than once per quarter. The notices must be cleared after each printing for bills to be generated.
 * Overdue Notices**

Note: Students and their parents or guardians will be billed for unpaid library fees at the discretion of the school librarian, at the conclusion of the school year, or upon withdrawal from school. Any charge due that is not paid by the end of the school year will be carried forward to the next succeeding school year. Such debts are considered to be owed to the school system and not to a particular school and will be paid to the school wherein the student is presently enrolled.

__**INTERLIBRARY LOAN (ILL**__)

Requests may be submitted using the ILL Request feature in Destiny or submit requests to libraries via e-mail. To ensure timely delivery, requests should be submitted at least 72 hours prior to needing the materials.
 * Submitting the Request**

Materials will be delivered via Inter-Office mail unless otherwise arranged.
 * Material Delivery**

Lending library establishes loan periods.
 * Loan Periods**

Lending library establishes borrowing limitations.
 * Borrowing Limitations**

Borrowing patron is responsible for any and all fees associated with the loaned materials.
 * Patron Responsibilities**